For HR teams, manual administration can take considerable time, including the work of recapping employee attendance. If the results are accurate, salary calculations, which are usually based on attendance, will also be correct. But if they are not, how many employee attendance records have been counted incorrectly?
In that situation, the HR team has to recalculate and make sure every calculation is correct. One miscalculation for one employee may not seem serious, but if it happens to almost all employees, it affects them and raises questions about the company's financial condition.
Before that happened, PT Elematec Indonesia moved from a manual attendance system to a digital one so calculations would be accurate and employee administration would be efficient.
PT Elematec Indonesia's Journey from Manual to Digital Systems
Before adopting a human resources information system (HRIS), PT Elematec Indonesia still handled HR processes manually. From attendance recording to leave requests, employees had to use paper forms and obtain a stamp from their supervisor. The process took time and was prone to errors.
To support sustainability management and regulatory compliance, the company moved from a manual system to a digital system for human resource management by using Peoplyee HRIS. Peoplyee HRIS manages employee attendance through payroll and tax calculations, and can be accessed from a personal computer or a user's mobile phone. With HRIS, the company can improve operational efficiency while reducing administrative workloads.
"When using the application, we no longer need to calculate employee attendance manually. Who is present and who has permission today can be seen from the history. The leave process also no longer needs paper and stamps; now it is paperless," Yeny Rosita, Accounting Manager at PT Elematec Indonesia, told the Peoplyee HRIS team on Monday (18/03/2024).
One Platform for HR Management
As Yeny said, with Peoplyee HRIS, the HR team can monitor employee attendance in real time without searching through manual documents. When the team needs to check or change employee data, they can simply access one platform for HR management.
The online form feature for leave requests is also very helpful, because every process can be approved directly by supervisors through the application. Employees no longer need to print forms or wait for physical signatures from supervisors. The change makes the process faster and simpler.
The employee attendance feature integrated with payroll also includes tax and BPJS Ketenagakerjaan calculations, so it aligns with government regulations. This accountability effort can also improve employee satisfaction because employees receive salaries according to their attendance.
Responsive Customer Service
When selecting a system, PT Elematec Indonesia considered not only the company's needs and ease of use, but also customer service from the system provider.
According to General Manager Sugianto Usman, the company had experienced technical issues such as a blank system and attendance radius problems. When the company reported them, the IT team followed up immediately until the problems were resolved without disrupting daily operations.
"We emailed customer service right away, and not long after, the IT team responded immediately. They must also be busy at the office. So when it comes to service, we are happy with the fast response," Yeny explained.
Further benefits the company has gained include:
- The dashboard display makes it easy for users to view employee data
- The HR team and supervisors can monitor employee attendance data at any time
- Leave or permission requests and approvals are handled in the system, making the process more transparent
- The company's HR system is more professional in the digital era
- Communication between the HR team and employees is easier
"I would recommend Peoplyee HRIS to HR colleagues or companies that want to transform digitally, especially those with remote or multi-location employees, because the application is easy to use and can be adjusted to company needs," Sugianto concluded.
For HR colleagues who need information about HR management solutions, visit this page to schedule a demo and understand the features and your company's needs.
