In the digital era, effective human resource management is the backbone of every company's success. PT Kiuplat Media, which operates the Lifenesia product, has seen firsthand how a human resource information system (HRIS) solution can bring significant change to HR management. Employee attendance recording and leave requests now run more effectively than they did with manual processes.
Challenges and Solutions in Managing Employee Administration
Manual Attendance
Before switching to HRIS, PT Kiuplat Media faced several challenges in managing employee administration. One of them was the use of manual attendance with stamp cards. This was vulnerable to machine damage, which made it difficult for the HR team to monitor employee discipline accurately.
"We had tried a GPS-based attendance application to monitor the distribution team, but we faced many technical issues," said Farrah Zaneta, GA-HR at PT Kiuplat Media, to the Peoplyee HRIS team on Monday (20/05/2024) in Jakarta.
Starting from this problem, the company looked for a more stable, sustainable solution that could integrate with its internal systems. In the end, the company chose Peoplyee HRIS to answer its HR management challenges.
Peoplyee HRIS is a system that supports HR management, such as storing data, recording employee attendance, submitting leave and permission requests, and calculating salaries in real time through the web on a laptop or an application on a mobile phone.
Frequently Used Features
Of the various features in Peoplyee HRIS, the company most often uses employee attendance, request time off, and salary calculation. These features support employee attendance recording and leave or permission requests through the application. With this step, both employees and supervisors no longer need leave forms or stamps.
"As HR, I previously had to enter leave requests manually through Excel. This process was not only time-consuming, but also prone to errors and the potential loss of leave history," Farrah said, looking back on her duties.
There is also a report feature that is a mainstay for the HR and payroll teams because it displays employee attendance data integrated with payroll calculation. The system calculates employee salaries based on attendance, base salary, fixed or variable allowances, and tax and social security deductions.
The system also accommodates more complex salary calculation scenarios. This means the payroll team does not need to worry about calculating total salaries for full-time or part-time employees.
As a result, all employee data is recorded neatly in the system, and employee attendance is easier for the HR team to monitor. With Peoplyee HRIS, HR management becomes much easier and more efficient.
PT Kiuplat Media Quickly Implemented and Adapted to HRIS
Initial Learning
When PT Kiuplat Media first implemented HRIS, some employees were briefly a little confused by the dashboard display and several menus in Peoplyee HRIS.
However, that concern did not last long. After two to three weeks of routine use, employees adapted quickly. They became accustomed to attendance and leave requests through the application and felt comfortable with the system's UI/UX. This shows that Peoplyee HRIS is intuitive enough to master in a short time, even though employees need some learning at the start of use.
Responsive Customer Service
In addition, the company greatly appreciates the Peoplyee HRIS customer service team because it provides responsive and solution-oriented service to customers. Technology products require a proactive customer service team to ensure customer operations run without obstacles.
"Whenever I face a difficulty or have a question, the Peoplyee HRIS team responds quickly and provides an effective solution."
HRIS has become a tool for companies to improve the efficiency and accuracy of HR management, especially in attendance and payroll. If you want to learn about Peoplyee HRIS features, get a demo schedule through this page while matching the features with your company's specific needs.
