As a company in the trading sector, PT Meiwa Trading Indonesia needed an efficient human resource management system. The system was needed not only to manage employee data, but also to monitor attendance and calculate employee salaries. Previously, the company relied on manual processes and an external consultant to handle HR and payroll. That approach was considered inefficient, so the company needed a strategic step to adopt a new system based on its needs.
PT Meiwa Trading Indonesia's Digital System Prioritizes Transparency
Previously, PT Meiwa Trading Indonesia recorded employee attendance manually. Employees wrote down their arrival times because the company did not use any attendance recording system. Although the company emphasized honesty in filling in attendance, HR had difficulty monitoring employee attendance.
"Our attendance was manual, with no fingerprint or any other system. We filled it in based on honesty. For example, if someone arrived at a certain time, they wrote that time, and employee attendance was then checked by HR and the production director," explained Choirunnissa, General Affair handling HR and payroll systems, to the Peoplyee HRIS team on Monday (18/03/2024) in Jakarta.
After using Peoplyee HRIS, the company has a more transparent digital attendance system, making recording and monitoring easier. HRIS also saves the company time in calculating salaries, allowances, taxes, and social security based on government regulations.
Peoplyee HRIS is a system for managing employee data and attendance, leave and permission requests, overtime monitoring, and payroll calculation in real time from a personal computer and the user's mobile phone. With HRIS, companies improve operational efficiency while reducing administrative workloads.
As a result, the company has received the following benefits from using HRIS:
1) Easy Database Access
Icha, Choirunnissa's nickname, said it is easier to access the employee database to monitor attendance, download attendance reports, see employees who request leave and sick permission, and simplify salary, allowance, and tax calculations.
2) Fairly Good UI/UX
From the UI/UX side, she considers Peoplyee HRIS fairly good because it has a simple interface that PT Meiwa Trading Indonesia employees can easily understand while still prioritizing functionality.
3) Responsive Customer Service
The company once experienced an issue where all employees could not log in for one day because of system maintenance. After Icha's team discussed the issue with the Peoplyee HRIS customer service team, it was resolved and access returned to normal. As someone who handles HR, GA, and payroll work, she acknowledged that the customer service team is responsive in resolving client issues.
Constructive Feedback Between the Company and the HRIS Service Provider
After switching to Peoplyee HRIS, PT Meiwa Trading Indonesia saw several improvements in the efficiency of HR management. At first, the company encountered issues such as attendance reports that did not show reasons, leave quotas, multiple attendance, and differences in payroll calculations.
After the Peoplyee HRIS team discussed the feedback with the company, several features were improved for the company's needs. This step was not only a response to feedback, but also mutual support for the company's growth. The feature improvements made by Peoplyee HRIS were:
- The attendance report includes a remarks column, so employees taking annual leave or sick permission can write the reason there, and HR does not need to check leave approvals in another menu or on paper leave forms
- The system displays annual leave quotas and remaining balances, so employees immediately know their leave entitlement before submitting a request
- The system provides multi attendance, so employees can use half-day leave on one day and continue it on another day
- The system has detailed overtime and tax calculations adjusted to government calculation formulas
"An HRIS like this is very helpful for digitizing HR work processes and makes attendance recording much easier than manual methods," Icha added.
She emphasized that companies need to understand the system in detail before full implementation so they can align internal needs with the available HRIS features. HRIS helps companies create a work culture that is more transparent and well documented.
The features above are not only for PT Meiwa Trading Indonesia. Your company can also have these features to manage attendance.
Does your HR team need an accurate system for monitoring attendance and calculating salaries? If the answer is yes, visit this page to get a demo schedule and understand the features and your company's needs.
