PT Shinryo Indonesia had faced major challenges in managing employee attendance manually because the company has several projects spread across several cities, giving employees high mobility.
Manual attendance recording tends to cause errors, especially because it becomes the basis for calculating salaries and allowances. If the HR team and/or payroll team calculates incorrectly, it may affect the company's reputation as well as employee engagement. For context, employee engagement is directly correlated with turnover rates. This means higher engagement leads to lower turnover, and vice versa.
Reasons for Choosing Peoplyee HRIS
Siti Rizka Nurfarida, Manager HR & Admin Section at PT Shinryo Indonesia, said the company experienced challenges when the attendance type was still manual, using fingerprint attendance.
To avoid this, the company implemented Peoplyee HRIS at the head office. After implementation, the company found it easier to calculate attendance, although quite a few employees complained about the new system at first.
Challenges Faced by the Company
"At first, there were many complaints because employees were not used to checking in through the application and were sometimes constrained by signal issues. From manual to digital, now it is better. They are used to filling in attendance by mobile phone," Rizka told the Peoplyee HRIS team on Thursday (25/04/2024) in Jakarta.
In addition, Ahmad Yulizar, HR Admin Officer, said the company experienced challenges at the start of HRIS implementation, namely the absence of overtime categories and the ability to deactivate accounts for employees who were out of town. Both were very important for the company because they related to performance records and overtime pay.
The Company Obtained an HR Management Solution
However, Yulizar's team, which prioritizes compliance, worked to run administration that made company reporting easier while increasing employee satisfaction. Therefore, Yulizar's team regularly communicated with the Peoplyee team, resulting in four overtime categories and a feature to deactivate accounts when employees are assigned in the field.
"Employees here often move between work locations, so not all of them work at headquarters. When they work on a project, the HRIS account can be deactivated. After they return, the account will be reactivated. This feature is very helpful for the HR team," Yulizar explained.
Now, Peoplyee HRIS has a new multi-location feature, which allows the HR team to view and monitor employee attendance from various project locations. This feature makes it easier for HR teams and managers to manage team members.
"When there are improvements in HRIS, we consider implementing Peoplyee's system in the company's other projects," Yulizar said in closing.
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