Recording attendance manually is very tiring and time-consuming, at least for Marta Melinda as HR & GA Manager of PT Taurina Travel Djaya. Before using an HR system, she had to collect all employee attendance data, then print it and check it again one by one.
The process required strong focus so she would not miscalculate attendance, because these calculations were related to the salary the company would give to employees. Miscalculating total salary could affect employee satisfaction and the company's reputation. It is no surprise that this step took hours, even though the work could be completed faster so the remaining time could be used for other, more strategic tasks.
How can a company record employee attendance accurately? Here is PT Taurina Travel Djaya's journey in attendance management and the benefits they felt after implementing HRIS, as shared with the Peoplyee HRIS team on Sunday (30/06/2024) in Jakarta.
Transition from Manual to Digital System
What was the company's main reason for switching to digitalizing the employee attendance system?
"Previously, we relied on a manual attendance system, more precisely using fingerprint attendance. We would collect Excel-based attendance data, print it, and verify it. This process took time and was prone to human error. Then we thought we wanted a system that integrated attendance reports and payroll, so we switched to Peoplyee HRIS."
How significant has the use of Peoplyee HRIS been for HR tasks?
"With HRIS, all attendance reports are recorded automatically, reducing the risk of calculation errors. At first, we still needed adjustment, but now the process runs smoothly. In addition, attendance is already digital and integrated into payroll, making calculation easier.
Another benefit of using HRIS is that employees can manage administration directly through the application, such as submitting sick leave and annual leave, which previously still used paper. And the customer service is responsive when we face difficulties."
Challenges and Solutions from PT Taurina Travel Djaya
What challenges did PT Taurina Travel Djaya face in using HRIS?
"At first, we were not familiar with attendance in the HRIS application on mobile phones, because until then we were used to fingerprints that recorded attendance at the same time. If employees forgot to check in in the morning, they had to submit an attendance request. As HR, I also had to adapt to checking time off documents, and it was rather complicated to integrate allowance and tax data into payroll, but now it is fine.
On the other hand, younger employees learned HRIS very quickly. They explored it on their own without being accompanied by the HR team, and they could see the various features. Millennials and older employees needed a little longer to adjust."
What suggestions would you like to give Peoplyee HRIS?
"We hope that in the future, Peoplyee HRIS can provide more complete tax reporting features. If a company does not yet have any HR system, I would recommend Peoplyee HRIS. For attendance, basic payroll, and PPH21, it has been very helpful. If a company needs complex features such as automatic tax reporting, it may need to consider another solution or wait for an update from Peoplyee."
For HR colleagues who are considering an effective and efficient human resource management solution, visit this page to get a demo or trial schedule.
